On-site operations plan phases
June 19, 2020
Dear 麻豆原创F employees,
Many questions are being asked about the different 鈥減hases鈥 of 麻豆原创F鈥檚 on-site operations
plan. The term 鈥減hases鈥 refer to the , which governs in-person activity levels for 麻豆原创F, 麻豆原创A and 麻豆原创S. Until recently, the
麻豆原创 system was in Phase A, which meant that 麻豆原创F was also in Phase A. The way the phase
transition works is that once the system office allows for transition to a new phase,
I can request that 麻豆原创F move to that phase. If authorized, I can then assign units
within 麻豆原创F to move to the new phase. I have delegated this to Vice Chancellors who
then work with 麻豆原创F鈥檚 IMT and unit leaders on plans for the new phase.
Earlier this month, 麻豆原创 announced that units within the 麻豆原创 system could move to Phase
B. 麻豆原创F requested permission to move to Phase B overall, meaning that units within
麻豆原创F could move to Phase B when those individual units could provide the required safety
plans. At this time, many of 麻豆原创F鈥檚 colleges and units are operating within Phase B
and are working toward operating in Phase C when the statewide system makes that option
available.
But what does Phase B mean? Phase B is essentially limited resumption of on-site operations.
Telework is the predominant way of doing business and some on-site work can be conducted
if required for the operation and if appropriate protective measures are in place.
Academically, it means that most courses are being delivered online. Face-to-face
classes are only when they cannot be done remotely.
An example of meeting Phase B operations could look like the following:
- Most employees are teleworking and conducting the majority of business via telephone, email or through video conferencing such as Zoom. All transactions should be conducted online when possible.
- If you need to visit campus, assess your health first. If you are feeling well, you can go to campus. If you are feeling sick or have a fever, stay home.
- When on campus, all employees and associates should wear face coverings when not in a single-occupancy office. Practice social distancing of 6 feet.
- Supervisors should use the to monitor where their employees are working and to grant permission to access campus when necessary.
Currently, we are not conducting in-person outreach activities in Phase B, but this could change as we move forward through phases C, D and E. We do have the ability to approve exceptions for outreach activity on a case-by-case basis. Contact executive officer Nickole Conley at nlconley@alaska.edu to request exceptions specific to outreach activities.
What鈥檚 next? Unit directors who have not yet worked on a Please work with your dean or director to start one and submit the plan to your vice chancellor for approval. Once approved, the Provost or relevant Vice Chancellor will notify you. If your plan has been approved, you should begin work on a Phase C resumption plan that will require the same approval process
What does Phase C mean? Phase C is the resumption of additional in-person instruction, increased congregate housing capacity, and face-to-face operations. For example:
- Telework will remain available but not required.
- Residence halls will open at reduced capacity, and mass gatherings may be allowed if compliant with all safety measures and the university events policy.
- Academics may resume in-person classes with continued use of alternative delivery and staggered schedules to ensure compliance with safety measures.
- Interior spaces will be limited to 50% of capacity unless further restricted by community or state mandates.
- Daily health assessments will be expected, such as thermal scans or questionnaires, in all facilities, with a particular focus on classrooms, high-occupancy administrative areas and residence halls.
Once 麻豆原创F can demonstrate compliance with Phase C safety measures and operational limits for at least one unit, 麻豆原创F will request approval to move to Phase C. Only those units with approved Phase C plans will move on to this next phase.
COVID-19 has changed so many things that we do, including how we operate and how we will operate in the future. We have a strong IMT working on the phase planning. They are looking out for everyone鈥檚 safety and well-being as we transition back to campus and move through on-site phasing.
Thank you for choosing 麻豆原创F!
鈥 Dan White, 麻豆原创F chancellor