Reimbursable Service Agreement
A Reimbursable Service Agreement (RSA) is a State of Alaska Office of Management & Budget form that represents a contractual agreement between an appropriation requesting a service and an appropriation providing a service.
EFFECTIVE FY25, 麻豆原创 IS ONCE AGAIN A SINGLE APPROPRIATION. NO INTERNAL RSA'S ARE REQUIRED.
Between FY20 and FY22, there were two instances that required the use of an RSA:
Servicing departments need to ensure they forward all RSA backup submitted by the requesting agency to the appropriate office.
External RSAs where 麻豆原创 is the requester of services include a purchase order (Procurement & Contract Services). When 麻豆原创 is the provider of services, such agreements are set up as a grant (OGCA).
In both cases, grant setup or issuance of a PO requires a fully-executed RSA.
From FY09 through FY13, 麻豆原创 was under a multiple appropriation structure and was one appropriation from FY14 through FY19. For internal RSAs, in many cases the "appropriation requesting a service" does not have an option in whether or not the agreement goes into effect, as the service provision is a structural requirement within the university.
EFFECTIVE FY25, 麻豆原创 IS ONCE AGAIN A SINGLE APPROPRIATION. NO INTERNAL RSA'S ARE REQUIRED.
As of FY22, 麻豆原创 appropriations are as follows:
- The 麻豆原创 appropriation consists of
- Statewide Programs & Services
- Statewide Enterprise Entities (Education Trust of Alaska)
- 麻豆原创 Anchorage (Main Campus and CTC)
- 麻豆原创 (Main Campus and CTC)
- The 麻豆原创 Community Campus appropriation consists of
- University Southeast (Juneau, Sitka and Ketchikan)
- Outlying 麻豆原创A Community Campuses (Valdez, Kenai, Kodiak and Mat-Su)
- 麻豆原创F Rural College and Community Campuses (Interior, Northwest, Chukchi, Bristol Bay and Kuskokwim)
When to Complete an RSA
The RSA rules apply any time there is a transaction between appropriations (e.g. a transfer such as 8453 or an intra-agency receipt transaction such as 9904 revenue). Generally, any transaction with a cumulative value of less than $100,000 does not require State OMB approval.
However, for 麻豆原创F purposes, Financial Services will vet all such transactions. Units need only fill out the form and provide their approval. All other workflows are centralized. Full approval must occur *prior* to the commencement of work. Therefore, it is critical to consider the need for an RSA early in the process.
Standard business processes that may be subject to the RSA process include IT Services, Risk Management, Banking, Recharge Services, Conferencing, Catering, Physical Plant, Utilities, TVEP, etc. Activities not subject to the RSA process include revenue distributions (such as Student Tuition & Fee and Indirect Cost Recovery sharing) and direct charging of expenses such as software, leases, etc.
Accounting for RSA JV - Use the appropriate account codes for the expense/revenue.
Resources
Our staff are happy to answer questions and help navigate the RSA process.